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October 26, 2011 TEA Grant Informational Meeting Agenda
Transportation and Economic Aassistance Program
Coordination and Outreach Meeting
Sponsor: Town of Auburn
Business: Superior Silica Sands, Inc.
Meeting Site: 3826 State Highway 64, Auburn Town Hall
Agenda:
1. Introductions and business card exchange
2. Application Review and Discussion
a. Design Engineering
i. Intersection type
b. Construction Agreement: LFA
i. Process discussion with Chippewa County
1. Pre-qualification
2. Cost Effective Findings
3. DT2056
4. Work-in Highway 64 right-of-way permit
5. Utility permit
c. Environmental clearance process
i. Programmatic Environmental Report (pER) status
1. pER with cover page
2. Archaeological/Historical from consultant with cover page on company letterhead and all supporting screening documentation from the SHS
3. Worksheet 44.40
4. Environmental Certificate
3. TEA Program Grant Process—from application submittal to grant approval/award to construction—terms, conditions, and responsibilities (ELECTRONIC)
a. Job Guarantee Agreement (mandatory) (sample)
1. Objective: obligates the sponsor to reimburse WisDOT for up to the full amount of the grant—repayment provisions--between WisDOT and Town of Auburn
2. 3-year policy (2015) –job creation milestone year
3. 7-year policy (2019)—job retention milestone year
4. Job creation (23)/Job retention (13)
5. Retro-active start-up hiring date needed???
ii. Rollover Jobs Agreement—(optional) executed between Town of Auburn and SSS
iii. Employment Information Release Form (sample) for SSS
iv. Confidentiality of Application Materials (sample)
1. Company financials—privately-held business firm
2. Wisconsin Open Records Law: Exceptions to Disclosure: “trade secrets”—new state statue definition
v. Resolution supporting submission of a TEA grant application with WisDOT—a commitment of support and responsibility (sample)
1. Wisconsin Open Meetings Law
vi. Design Study Report (DSR)
vii. Project Agreement: “Buildable & Biddable”
viii. Certificates and Permits needed
a. Environmental (sample)
b. R-O-W (sample)
c. Bid (sample)
d. Completion (sample)
e. Verification
i. ACT 125 of 2007
ii. Submittal process—7 annual submittals starting January 2013 through January 2019
4. Policies
a. Budget availability—funding readily available
b. Construction timeframe: 3-years from Project Agreement execution date
c. Reimbursement Program: process/invoice submittal process
i. Applicant fronts 100% of the project costs. All invoices submitted for reimbursement need sufficient proof of costs documentation before any state payments are sent to the respective applicant. Submit all invoices to William Zimmer at NW Region, Spooner
ii. Number of invoice submittals: _____
d. Construction contract type: LFA
e. Grant approval/award completion timeframe (up to 90 days)
i. Evaluation Reports complete with recommendation
ii. Secretary’s approval letter
iii. Award letter with recommendation to local sponsor and businesses
iv. Project Agreement/State-Municipal Agreement
v. Project authorization—FIIPS/FOS (need project id established)
5. Key Contacts
a. Dennis Leong—WisDOT Madison, 608-266-9910 (TEA)
b. Don R. Uelmen—WisDOT Madison, 608-266-3488 (TEA)
c. William Zimmer—WisDOT Spooner, 715-635-5014 (Engineering)
d. Lynn Cloud—WisDOT Madison, 608-266-0099 (Environmental)
6. Delegation of Responsibility for the Facilities Development Process---for a Local Force Account (LFA)
a. Chippewa County—DT2300 to be pre-qualified and pre-certified with WisDOT
b. Completion of a Cost Effectiveness Finding (CEF) report by Chippewa County
c. Completion and execution of a DT2056 form
d. Coordination and completion of a work in state trunk highway right of way permit
e. Coordination and completion of a utility permit???
f. LFA negotiated agreement must now meet federal guidelines and requirements before WisDOT can approve and award.
g. Job Guarantee Agreement needs to be approved and executed locally before the Project Agreement can be developed and signed off by the Town of Auburn.
Archive:
May 9, 2012 Board Meeting Agenda
May 9, 2012 Special Plan Commission Meeting Agenda
April 30, 2012 Special Plan Commission Meeting Agenda
April 24, 2012 Special Plan Commission Meeting Agenda
April 17, 2012 Plan Commission Meeting Agenda
April 11, 2012 Board Meeting Agenda
March 28, 2012 Special Board Meeting Agenda
March 26, 2012 Plan Commission Meeting Agenda
March 23, 2012 Plan Commission Meeting Agenda
March 20, 2012 Plan Commission Agenda